AEssential Functions & Responsibilities

• Maintain strict confidentiality of all station personnel records and employee information, as well as personnel records for both active and inactive employees.
• Coordinate the local airport badge and pass process.
• Track attendance, monitor schedules, and manage timekeeping using the Kronos system.
• Proven experience managing employee injury and return-to-work files, including WCB (occupational), STD/LTD (non-occupational), and medical leaves
• Ability to monitor injury and leave cases to ensure accurate documentation, timely follow-ups, and compliance with WCB requirements, benefits providers, collective agreements, and company policies
• Generate and analyze Kronos reports to support attendance management, payroll accuracy, and operational needs.
• Update employment and status changes in UKG.
• Support hiring and recruitment initiatives, including recruitment events and new hire tracking, onboarding activities such as entering new hire information, benefits enrollment, and new hire orientations.
• Assist with employee engagement activities.
• Support Operations with shift and vacation bids, reporting, and related tasks.
• Support the HR Manager with HR administrative-related tasks.
• Ensure required postings and corporate information are current and properly displayed.
• Open, sort, and distribute incoming correspondence.
• Draft internal and external communications for the appropriate individuals or departments.
• Schedule meetings and prepare meeting minutes.
• Perform other duties as assigned.

Experience & Qualifications

• Minimum 3 years of office administrative experience.
• At least 1 year of hands-on experience working with the Kronos system, or demonstrated proficiency in Kronos timekeeping and reporting
• Experience updating employment and employee status changes in UKG.
• Proficiency in Microsoft Office (Excel, Word, PowerPoint).
• Strong ability to manage a high volume of emails.
• Ability to multitask, prioritize effectively, and remain well organized.